Calc Paste Special

Contents

# Paste Special (Calc)

Inserts the contents of the clipboard into the current file in a format that you can specify.

This dialog appears in Calc if the clipboard contains spreadsheet cells. For other contents in the clipboard, the default Paste Special dialog opens.

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#### From the menu bar:

Choose Edit - Paste Special - Paste Special.

#### From the tabbed interface:

Long click on Home - Paste.

#### From toolbars:

Paste Special

Paste (long click)

#### From the keyboard:

CommandCtrl + Shift + V.

## Presets

Choose one of the presets to quickly load commonly used settings for Paste Special.

### Values Only

Pastes only cell contents including text, numbers and dates.

### Values & Formats

Pastes cell contents and formats applied to cells.

### Formats Only

Pastes only formats applied to cells.

### Transpose All

Pastes all cell contents with their positions transposed.

### Run immediately

Check this option to load the preset and immediately apply it. When unchecked, choosing a preset will only load the corresponding options in the dialog without pasting anything.

Uncheck Run immediately to load the options from the preset and change its settings in the Paste Special dialog before applying them by clicking OK.

## Selection

Select a format for the clipboard contents that you want to paste.

### Paste all

Pastes all cell contents, comments, formats, and objects into the current document.

### Text

Inserts cells containing text.

### Numbers

Inserts cells containing numbers.

### Date & Time

Inserts cells containing date and time values.

### Formulas

Inserts cells containing formulae.

### Comments

Inserts comments that are attached to cells.

### Formats

Inserts cell format attributes.

### Objects

Inserts objects contained within the selected cell range. These can be OLE objects, chart objects, or drawing objects.

## Options

Sets the paste options for the clipboard contents.

### As Link

Inserts the cell range as a link, so that changes made to the cells in the source file are updated in the target file. To ensure that changes made to empty cells in the source file are updated in the target file, ensure that the "Paste All" option is also selected.

You can also link sheets within the same spreadsheet. When you link to other files, a DDE link is automatically created. A DDE link is inserted as a matrix formula and can only be modified as a whole.

### Transpose

The rows of the range in the clipboard are pasted to become columns of the output range. The columns of the range in the clipboard are pasted to become rows.

### Skip empty cells

Empty cells from the clipboard do not replace target cells. If you use this option in conjunction with the "Multiply" or the "Divide" operation, the operation is not applied to the target cell of an empty cell in the clipboard.

If you select a mathematical operation and clear the Skip empty cells box, empty cells in the clipboard are treated as zeroes. For example, if you apply the Multiply operation, the target cells are filled with zeroes.

## Operations

Select the operation to apply when you paste cells into your sheet.

### None

Does not apply an operation when you insert the cell range from the clipboard. The contents of the clipboard will replace existing cell contents.

### Add

Adds the values in the clipboard cells to the values in the target cells. Also, if the clipboard only contains comments, adds the comments to the target cells.

### Subtract

Subtracts the values in the clipboard cells from the values in the target cells.

### Multiply

Multiplies the values in the clipboard cells with the values in the target cells.

### Divide

Divides the values in the target cells by the values in the clipboard cells.

## Shift Cells

Set the shift options for the target cells when the clipboard content is inserted.

### Don't shift

Inserted cells replace the target cells.

### Down

Target cells are shifted downward when you insert cells from the clipboard.

### Right

Target cells are shifted to the right when you insert cells from the clipboard.